Using a Tradeshow Event to Your Advantage

Event Planning Online

Online Event Planning

Tradeshows have undergone a huge makeover thanks to the professional event planning industry. Traditionally tradeshows were about giveaways, selecting best parties to attend, networking, finding out who is speaking and more. But in recent years, tradeshows have outgrown these areas and have become a different ballgame forcing participants to pay attention and be proactively involved.

VIP treatment and personalization is the key to making tradeshows a success. As an event planner, one should be focussed on customer retention. To achieve this, it is a must to train and educate the aligned sales and marketing team to the event agenda, so that they are able to engage clients and inform them intelligently. It is important to give the clients a wow experience and make them feel important; you can also set aside a gift for them. Giving the clients a VIP treatment can work wonders. Using the trade arena to treat the guests like rockstars is the trick. Face to face interaction is the key in making the clients feel special. You can invite them to post show dinners, provide them with five star access to events which are hard to get into and more.

To personalise the event, listen closely to the needs and expectations of the attendees and give them a tailored plan that interests them and engages them at individual level. For instance, if you see a seemingly interested group talking about your product outside your booth personalise the last touch point and proactively approach them. Interact with them and understand what they need from you. Open communication with the potential client and understand their needs at a personal level. Moreover, it helps to look closely at the feedback you receive once the trade show is over. Understand what the visitors to your booth liked or disliked. Ensure that the team at the booth knows all their answers for the demo and greet the visitors to make them feel special.

Planning a Spring Meeting

Meeting Registration Software

The spring is here and the financial year has also started in some parts of the world including Canada and the UK. It’s time for the spring break meetings!

Spring brings with a festivity in the air. You can theme your annual retreat around spring and make it fun! Have all your company employees from across the country collect under one roof and exchange ideas over a business meeting. Make it a memorable experience for them. Let it last till the next year’s annual retreat.

Blossom Festival: This can be one theme for the annual retreat based on the Cherry Blossom Festival which is celebrated in Japan every year. The botanical gardens, blossoming flowers, lilac trees will make a perfect theme for that rejuvenating theme. A retreat to remember!

April Showers: Build a retreat around a refreshing theme of April flowers. With rain inspired decor or soothing music have the employees de-stress and return to work revived and invigorated.

April in Paris: What a popular song! And it will make such a befitting theme for that April retreat! Have your venue, decor and menu reflect the theme with a Parisian feel. A retreat in Paris! The employees will all go back renewed and revitalized.

Easter Hangover:  Get creative! Go all the way and arrange afternoon games, activities and competitions. Dressing up games, flower arrangements activities – will involve the employees and build them in a team.

Car Rally: Don’t we all love cars! Spring is the time when many vintage car owners take out their cars for a spin in automobile fairs! Try out a car themed venue and see the employees love the event! Play upbeat music, have the employees relax and renew their work mission. If you have the budget try out a luxury car event.

Urban Safari: Employees will also love to go outdoors rather than a business centre retreat. Go on a safari and enjoy the wildlife.

All these ideas will require meticulous planning and follow through. With online event management services, event planning is greatly simplified. The custom software for management has modules to take care of various activities entailed in planning of an event.

Organizing an Academic Conference

Organizing an academic conference is a great thing to have on your CV. It leverages the CV to a multifaceted candidature. Being an organizer helps you envision a futuristic career path as you get to interact with high level keynote speakers. 

Management and organization may not be the tasks that academicians are acquainted with. So it is best to outline the basic elements of planning a conference and then enlist professional help.

You can take a delegate’s viewpoint and understand why they would attend an academic conference. They are there to network with other researchers, exchange academic ideas and meet with new people. It is important to plan high quality papers which are interlaced with coffee sessions and breakout periods. Scheduling the event is very important. 

Budget holds the key to a successful conference. It is important to rightly price tickets or have a correct registration fee. A conference management software can help you with this. Such program will allow for event scheduling, RSVPs, abstract collections, delegate registration and also budget control.

Keeping the conference organizers at a minimum is important to keep a close tab on all activities. A small team is focused and leads to minimum duplication and confusion. A conference management program makes extra workforce unnecessary reducing personnel expense and resource cost. Paper selection committee, logistic committee, F &B committee all can benefit from the modules in conference management software.

Keeping track of time is another important element in organizing a academic conference.  Pre-plan and inform speakers and delegates of presentation time, breaks and other slots.  Ensure that all rooms are audio visually equipped with technology.

It is best to use a conference organizing software in the receiving, managing and organizing of papers, contacting delegates, distribution and to reviewers, arranging of scientific sessions and so forth.

Event Ticket Selling – Just a Click Away

Sell Event Tickets Online

Events are an important element in the lifecycle of any organization. The ease of a web based event ticketing and online booking system is gaining a steady popularity in the virtual world. Today’s times are digital times where many live events have successfully transitioned on to the virtual space. 

The online ticketing for events is not limited to business conferences only. One can sell event tickets online for school events, councils, community clubs, sports groups, art festivals and any kind of small or large scale gathering.  No get-together is too small or too big to benefit from the advantages of online ticketing software.

The software system is inclusive of all the paraphernalia one would need for setting up a virtual system for online ticketing, selling, registration and bookings.

There are brands providing automated systems that do not require purchasing the software or any module. Also, as there is no involvement of any resource requirement of a third party there are no extra costs. The process is simple and automated and does not warrant any special training.

With online sale of event tickets, the benefits from the system are many. The event organizer with this system ensures that the tickets can be booked through any computer with net connection and from anywhere. The ticket sale is increased as the event is live 24/7. The pricing can be customized for separate audience fragments and discount codes can also be set for segmented event. The software allows provision for customizing brand tickets and branding webpage for tickets sales. The sale payment is processed securely with top level compliances. There is another step further convenience of seating chart clickable availability which can have assigned seating option or even general admission.  This reduces a lot of call work, paperwork and manpower needs of the employer. The employer can eliminate manual errors and get real time reporting of the event ticket sale. 

These same features promise a lot of convenience for the attendees who can get the tickets by email, print them out or even on phone message.  The online ticketing software has made life a lot easier for both the organizer and the attendees.

Try Online Event Planning Software For Free

Event Planning Software Free Online

With steep increase in number of online audience, digital platforms are the best to plan, promote, create awareness and generate hype around an event.

FREE access!

An online event planning software like eventsbot offers the basic operating license for free with the purchase of the customization features at very affordable costs. Online competition is benefitting the user in a big way. 

The “FREE” option allows you to get to know the event management software better. The event management, registration and webpage branding tools offer a free version of the tool for better comprehension of the user. 

Better USER experience

With a neat online project/event management online tool, the free excess gives you an idea of the technology stack for the various modules of the program. You may realize that the tool is as straightforward and as user friendly as it promises on the home page! You get an idea of the 

setting up an event page and managing the page. You can later build up more branding around the basic event with low cost features.

Do away with MS projects

The “FREE” run lets you familiarize yourself with a much more rewarding experience with online software than working with MS projects. And the software also allows a free export at the basic version. Go for it!

Great discovery engine 

The free access also permits you to discover more conferences in your area and helps you build yours.

Finding a virtual tool for minimizing and simplifying a long list of to-dos for an event is a dream and a free access makes the dream come true. Having the option to get a firsthand experience on the basic license for selling tickets and taking registrations and ticket distribution for free can be great fun!

Secret Ingredients of Event Content Marketing

Secret Ingredients of Event Content Marketing

Events – of all forms and sizes can be leveraged as content machines in today's changing market scenario. Almost every individual who touches the functioning of an event will either be responsible for providing content, asking for content, or learning from the provided content. In short, content is the king here too. Events, through various channels provide content before the event, during the event and after the event to engage with a large and diversified audiences.

All those who fail in taking utmost advantage of the content at the events are for definite reasons missing out on a big learning opportunity. It is quite important for the organizers to set their goals before attending any event, and map out rightly that which all sessions would benefit the personal and professional growth of the attendees. There are a plethora of ways to enhance the overall event experience via content marketing.

The moot point is that all those responsible for creating event content must make sure the content is engaging, educational and powerful, all together. For all those involved in the content marketing process of an event, it is very important for them to first sit back and think through the event goals and how content can help enhance the overall event experience. 

How To Create a Sensational Outdoor Party

How To Create a Sensational Outdoor Party 

Outdoor events no doubt present a whole new set of challenges and complications but the end result is certainly a stunning outdoor party. Moreover, with winters in full swing, hosting a party in the the beautiful outdoors may seem a tiring task but the event professionals know a thing or two about planning in the most appropriate manner. No wonder, winters are the months when planning for our biggest and best outdoor events. The great outdoors can create unique opportunities for events, both large and small.

Location

The very first response to events is to rent a fancy banquet hall and let the opulence of the space show the magnitude. However, if you really want people to experience the real feeling of an occasion, consider holding it in the great outdoors. The only thing to do is searching an outdoor location that captures the unique character of the event.

Touch

Swept away by the the moment, when one is entertaining outdoors in high style, the textures of nature should always be perceived visually and not underfoot. The event planners may try working out with two textures; the rough-hewn to behold and the refined touch.