Organizing an academic conference is a great thing to have on your CV. It leverages the CV to a multifaceted candidature. Being an organizer helps you envision a futuristic career path as you get to interact with high level keynote speakers.
Management and organization may not be the tasks that academicians are acquainted with. So it is best to outline the basic elements of planning a conference and then enlist professional help.
You can take a delegate’s viewpoint and understand why they would attend an academic conference. They are there to network with other researchers, exchange academic ideas and meet with new people. It is important to plan high quality papers which are interlaced with coffee sessions and breakout periods. Scheduling the event is very important.
Budget holds the key to a successful conference. It is important to rightly price tickets or have a correct registration fee. A conference management software can help you with this. Such program will allow for event scheduling, RSVPs, abstract collections, delegate registration and also budget control.
Keeping the conference organizers at a minimum is important to keep a close tab on all activities. A small team is focused and leads to minimum duplication and confusion. A conference management program makes extra workforce unnecessary reducing personnel expense and resource cost. Paper selection committee, logistic committee, F &B committee all can benefit from the modules in conference management software.
Keeping track of time is another important element in organizing a academic conference. Pre-plan and inform speakers and delegates of presentation time, breaks and other slots. Ensure that all rooms are audio visually equipped with technology.
It is best to use a conference organizing software in the receiving, managing and organizing of papers, contacting delegates, distribution and to reviewers, arranging of scientific sessions and so forth.
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