Planning a Spring Meeting

Meeting Registration Software

The spring is here and the financial year has also started in some parts of the world including Canada and the UK. It’s time for the spring break meetings!

Spring brings with a festivity in the air. You can theme your annual retreat around spring and make it fun! Have all your company employees from across the country collect under one roof and exchange ideas over a business meeting. Make it a memorable experience for them. Let it last till the next year’s annual retreat.

Blossom Festival: This can be one theme for the annual retreat based on the Cherry Blossom Festival which is celebrated in Japan every year. The botanical gardens, blossoming flowers, lilac trees will make a perfect theme for that rejuvenating theme. A retreat to remember!

April Showers: Build a retreat around a refreshing theme of April flowers. With rain inspired decor or soothing music have the employees de-stress and return to work revived and invigorated.

April in Paris: What a popular song! And it will make such a befitting theme for that April retreat! Have your venue, decor and menu reflect the theme with a Parisian feel. A retreat in Paris! The employees will all go back renewed and revitalized.

Easter Hangover:  Get creative! Go all the way and arrange afternoon games, activities and competitions. Dressing up games, flower arrangements activities – will involve the employees and build them in a team.

Car Rally: Don’t we all love cars! Spring is the time when many vintage car owners take out their cars for a spin in automobile fairs! Try out a car themed venue and see the employees love the event! Play upbeat music, have the employees relax and renew their work mission. If you have the budget try out a luxury car event.

Urban Safari: Employees will also love to go outdoors rather than a business centre retreat. Go on a safari and enjoy the wildlife.

All these ideas will require meticulous planning and follow through. With online event management services, event planning is greatly simplified. The custom software for management has modules to take care of various activities entailed in planning of an event.

Organizing an Academic Conference

Organizing an academic conference is a great thing to have on your CV. It leverages the CV to a multifaceted candidature. Being an organizer helps you envision a futuristic career path as you get to interact with high level keynote speakers. 

Management and organization may not be the tasks that academicians are acquainted with. So it is best to outline the basic elements of planning a conference and then enlist professional help.

You can take a delegate’s viewpoint and understand why they would attend an academic conference. They are there to network with other researchers, exchange academic ideas and meet with new people. It is important to plan high quality papers which are interlaced with coffee sessions and breakout periods. Scheduling the event is very important. 

Budget holds the key to a successful conference. It is important to rightly price tickets or have a correct registration fee. A conference management software can help you with this. Such program will allow for event scheduling, RSVPs, abstract collections, delegate registration and also budget control.

Keeping the conference organizers at a minimum is important to keep a close tab on all activities. A small team is focused and leads to minimum duplication and confusion. A conference management program makes extra workforce unnecessary reducing personnel expense and resource cost. Paper selection committee, logistic committee, F &B committee all can benefit from the modules in conference management software.

Keeping track of time is another important element in organizing a academic conference.  Pre-plan and inform speakers and delegates of presentation time, breaks and other slots.  Ensure that all rooms are audio visually equipped with technology.

It is best to use a conference organizing software in the receiving, managing and organizing of papers, contacting delegates, distribution and to reviewers, arranging of scientific sessions and so forth.