Using a Tradeshow Event to Your Advantage

Event Planning Online

Online Event Planning

Tradeshows have undergone a huge makeover thanks to the professional event planning industry. Traditionally tradeshows were about giveaways, selecting best parties to attend, networking, finding out who is speaking and more. But in recent years, tradeshows have outgrown these areas and have become a different ballgame forcing participants to pay attention and be proactively involved.

VIP treatment and personalization is the key to making tradeshows a success. As an event planner, one should be focussed on customer retention. To achieve this, it is a must to train and educate the aligned sales and marketing team to the event agenda, so that they are able to engage clients and inform them intelligently. It is important to give the clients a wow experience and make them feel important; you can also set aside a gift for them. Giving the clients a VIP treatment can work wonders. Using the trade arena to treat the guests like rockstars is the trick. Face to face interaction is the key in making the clients feel special. You can invite them to post show dinners, provide them with five star access to events which are hard to get into and more.

To personalise the event, listen closely to the needs and expectations of the attendees and give them a tailored plan that interests them and engages them at individual level. For instance, if you see a seemingly interested group talking about your product outside your booth personalise the last touch point and proactively approach them. Interact with them and understand what they need from you. Open communication with the potential client and understand their needs at a personal level. Moreover, it helps to look closely at the feedback you receive once the trade show is over. Understand what the visitors to your booth liked or disliked. Ensure that the team at the booth knows all their answers for the demo and greet the visitors to make them feel special.

Planning a Spring Meeting

Meeting Registration Software

The spring is here and the financial year has also started in some parts of the world including Canada and the UK. It’s time for the spring break meetings!

Spring brings with a festivity in the air. You can theme your annual retreat around spring and make it fun! Have all your company employees from across the country collect under one roof and exchange ideas over a business meeting. Make it a memorable experience for them. Let it last till the next year’s annual retreat.

Blossom Festival: This can be one theme for the annual retreat based on the Cherry Blossom Festival which is celebrated in Japan every year. The botanical gardens, blossoming flowers, lilac trees will make a perfect theme for that rejuvenating theme. A retreat to remember!

April Showers: Build a retreat around a refreshing theme of April flowers. With rain inspired decor or soothing music have the employees de-stress and return to work revived and invigorated.

April in Paris: What a popular song! And it will make such a befitting theme for that April retreat! Have your venue, decor and menu reflect the theme with a Parisian feel. A retreat in Paris! The employees will all go back renewed and revitalized.

Easter Hangover:  Get creative! Go all the way and arrange afternoon games, activities and competitions. Dressing up games, flower arrangements activities – will involve the employees and build them in a team.

Car Rally: Don’t we all love cars! Spring is the time when many vintage car owners take out their cars for a spin in automobile fairs! Try out a car themed venue and see the employees love the event! Play upbeat music, have the employees relax and renew their work mission. If you have the budget try out a luxury car event.

Urban Safari: Employees will also love to go outdoors rather than a business centre retreat. Go on a safari and enjoy the wildlife.

All these ideas will require meticulous planning and follow through. With online event management services, event planning is greatly simplified. The custom software for management has modules to take care of various activities entailed in planning of an event.

Organizing an Academic Conference

Organizing an academic conference is a great thing to have on your CV. It leverages the CV to a multifaceted candidature. Being an organizer helps you envision a futuristic career path as you get to interact with high level keynote speakers. 

Management and organization may not be the tasks that academicians are acquainted with. So it is best to outline the basic elements of planning a conference and then enlist professional help.

You can take a delegate’s viewpoint and understand why they would attend an academic conference. They are there to network with other researchers, exchange academic ideas and meet with new people. It is important to plan high quality papers which are interlaced with coffee sessions and breakout periods. Scheduling the event is very important. 

Budget holds the key to a successful conference. It is important to rightly price tickets or have a correct registration fee. A conference management software can help you with this. Such program will allow for event scheduling, RSVPs, abstract collections, delegate registration and also budget control.

Keeping the conference organizers at a minimum is important to keep a close tab on all activities. A small team is focused and leads to minimum duplication and confusion. A conference management program makes extra workforce unnecessary reducing personnel expense and resource cost. Paper selection committee, logistic committee, F &B committee all can benefit from the modules in conference management software.

Keeping track of time is another important element in organizing a academic conference.  Pre-plan and inform speakers and delegates of presentation time, breaks and other slots.  Ensure that all rooms are audio visually equipped with technology.

It is best to use a conference organizing software in the receiving, managing and organizing of papers, contacting delegates, distribution and to reviewers, arranging of scientific sessions and so forth.

Event Ticket Selling – Just a Click Away

Sell Event Tickets Online

Events are an important element in the lifecycle of any organization. The ease of a web based event ticketing and online booking system is gaining a steady popularity in the virtual world. Today’s times are digital times where many live events have successfully transitioned on to the virtual space. 

The online ticketing for events is not limited to business conferences only. One can sell event tickets online for school events, councils, community clubs, sports groups, art festivals and any kind of small or large scale gathering.  No get-together is too small or too big to benefit from the advantages of online ticketing software.

The software system is inclusive of all the paraphernalia one would need for setting up a virtual system for online ticketing, selling, registration and bookings.

There are brands providing automated systems that do not require purchasing the software or any module. Also, as there is no involvement of any resource requirement of a third party there are no extra costs. The process is simple and automated and does not warrant any special training.

With online sale of event tickets, the benefits from the system are many. The event organizer with this system ensures that the tickets can be booked through any computer with net connection and from anywhere. The ticket sale is increased as the event is live 24/7. The pricing can be customized for separate audience fragments and discount codes can also be set for segmented event. The software allows provision for customizing brand tickets and branding webpage for tickets sales. The sale payment is processed securely with top level compliances. There is another step further convenience of seating chart clickable availability which can have assigned seating option or even general admission.  This reduces a lot of call work, paperwork and manpower needs of the employer. The employer can eliminate manual errors and get real time reporting of the event ticket sale. 

These same features promise a lot of convenience for the attendees who can get the tickets by email, print them out or even on phone message.  The online ticketing software has made life a lot easier for both the organizer and the attendees.

Try Online Event Planning Software For Free

Event Planning Software Free Online

With steep increase in number of online audience, digital platforms are the best to plan, promote, create awareness and generate hype around an event.

FREE access!

An online event planning software like eventsbot offers the basic operating license for free with the purchase of the customization features at very affordable costs. Online competition is benefitting the user in a big way. 

The “FREE” option allows you to get to know the event management software better. The event management, registration and webpage branding tools offer a free version of the tool for better comprehension of the user. 

Better USER experience

With a neat online project/event management online tool, the free excess gives you an idea of the technology stack for the various modules of the program. You may realize that the tool is as straightforward and as user friendly as it promises on the home page! You get an idea of the 

setting up an event page and managing the page. You can later build up more branding around the basic event with low cost features.

Do away with MS projects

The “FREE” run lets you familiarize yourself with a much more rewarding experience with online software than working with MS projects. And the software also allows a free export at the basic version. Go for it!

Great discovery engine 

The free access also permits you to discover more conferences in your area and helps you build yours.

Finding a virtual tool for minimizing and simplifying a long list of to-dos for an event is a dream and a free access makes the dream come true. Having the option to get a firsthand experience on the basic license for selling tickets and taking registrations and ticket distribution for free can be great fun!

Secret Ingredients of Event Content Marketing

Secret Ingredients of Event Content Marketing

Events – of all forms and sizes can be leveraged as content machines in today's changing market scenario. Almost every individual who touches the functioning of an event will either be responsible for providing content, asking for content, or learning from the provided content. In short, content is the king here too. Events, through various channels provide content before the event, during the event and after the event to engage with a large and diversified audiences.

All those who fail in taking utmost advantage of the content at the events are for definite reasons missing out on a big learning opportunity. It is quite important for the organizers to set their goals before attending any event, and map out rightly that which all sessions would benefit the personal and professional growth of the attendees. There are a plethora of ways to enhance the overall event experience via content marketing.

The moot point is that all those responsible for creating event content must make sure the content is engaging, educational and powerful, all together. For all those involved in the content marketing process of an event, it is very important for them to first sit back and think through the event goals and how content can help enhance the overall event experience. 

How To Create a Sensational Outdoor Party

How To Create a Sensational Outdoor Party 

Outdoor events no doubt present a whole new set of challenges and complications but the end result is certainly a stunning outdoor party. Moreover, with winters in full swing, hosting a party in the the beautiful outdoors may seem a tiring task but the event professionals know a thing or two about planning in the most appropriate manner. No wonder, winters are the months when planning for our biggest and best outdoor events. The great outdoors can create unique opportunities for events, both large and small.

Location

The very first response to events is to rent a fancy banquet hall and let the opulence of the space show the magnitude. However, if you really want people to experience the real feeling of an occasion, consider holding it in the great outdoors. The only thing to do is searching an outdoor location that captures the unique character of the event.

Touch

Swept away by the the moment, when one is entertaining outdoors in high style, the textures of nature should always be perceived visually and not underfoot. The event planners may try working out with two textures; the rough-hewn to behold and the refined touch. 

Maximise the time with the help of Event Scheduling Software

Maximise the time with the help of Event Scheduling Software

Long gone are days when you need to make a check-list and organise your small business with a big desk calendar hopping on your work area. Thanks to the technology, the new generation is blessed with what we know as the recent scheduling software. From event scheduling to automated reminders and notifications, online scheduling software helps small business owners accomplish more by letting them focus on their core business.

Essentials in an Event Scheduling software:

Scheduling and reserving appointments

Depending upon the nature and requirement of the business, some would simply need to schedule customer appointments, while others may also want to incorporate reserving specific equipment or other resources. Small businesses with specialized needs might prefer what's known as multi-variant scheduling—a system that can track reservations for multiple resources.

It is recommended to find a solution that lets customers reserve time directly, while also allowing employees to schedule walk-in and call-in appointments.

Mobile Friendly

An increasing percentage of customers will use their smartphones and tablets to book appointments, so any scheduling solution should also be mobile friendly and work across a wide variety of devices.

Easy reviews


In this day of online customer reviews and the influence they wield, a scheduling platform that can capture and publish reviews can serve double duty. This helps a small business promote its reputation through the testimonials of satisfied customers.

How To Host A Successful And Profitable Corporate Event

How To Host A Successful And Profitable Corporate Event

Planning and then delivering a successful corporate event may seem to be a challenging task with a little brain storming and training, things can be made simpler and one can be sure of running and enjoying an excellent event. While planning a corporate event, first thing that everyone must take care of is the time or schedule of the event. One must ensure that it does not clashes with a public holiday or public gathering. In the case of a big corporate event, it is best advised to schedule the start of the event at around 5.30 for 6 PM.

However, for seminars and exhibitions, the concept is entirely different and the start time must be at early morning hours i.e. around 10 AM. This is considered the best time of all as by then people are done with their networking and are in the office to go for a full day work. Also, choose the venue wisely while discussing all your requirements in proper detail. Later, take your requirements in writing and ensure that the organizers agree to everything possible.


Of everything, it is most important to know and understand why are you holding a corporate event? The theme must be crystal clear and consistent, while the invited audience must be relevant and related.

How a Social Wall Can Promote Your Event

How a Social Wall Can Promote Your Event 

Adding a surface of interactive participation is a great way by which social walls give the event attendees a chance to see their dedicated posts on a massive and broader scale. This completely emphases on creating meaningful conversation out of the social sharing. Most importantly, social walls have given way for live displays that provide more customization solutions.

Influencing Attendee Behavior 

Attendees often get a certain gratification once they see their posts being projected on a giant screen in front of everyone. This kind of semi-celebrity status many a times encourages the attendees to post more and stay in touch with the brand name for long. Enhanced social media activities expand the event’s reach leading to new followers and online networking.

Product Progress 

No doubt, the entire concept of social walls is still relatively new and just recently has become buzz worthy, it’s been experiencing progress steadily. The various posts from people include customizable dynamic display of text, image, and video posts in a much advanced and exciting manner. Some additional features of the development include show promotional or sponsored content.

Use of Social Wall Displays 


Social walls are in every way great at expanding the event’s reach to audiences and getting in touch with new followers while increasing online networking. It even acts as a social hub that creates conversations and bolsters the event’s community.

Secret Ingredients of Event Content Marketing

Every event can be leveraged as a content machine as each individual who touches an event either provides some content, or asks for content, or learns from content. Moreover, every event provides content before the event, during the event and after the event in order to engage with a large, diverse audience and most importantly, build strong relationships. Here are few ways to enhance event experience via content marketing.

Be Innovative

If by any chance your content fails at the event, it will ultimately make your event look bad. Amateur event planners are advised to set meetings with not only the event team but even with speakers and sponsors on a weekly basis. It will help to have pre-planning and have everyone in line with the theme of the event.

Provide a Connection

As an event attendee, you must have a look at the agenda of the event before actually attending the event. Make every event useful by making a connection with the sessions attended as the content you are listening to can help provide ideas for future events.

Map Out Content Goals

It is important for the person responsible for the content marketing of an event to first sit back and think through the event goals and how content can help enhance the overall progress. This will help in reducing the failures of an event.

Few Essentials that Every Event Organizer Must Own

Event Planning Software - Eventsbot 

It is very important for every event manager or organizer to own a personalized list of items, tools and gadgets which can be needed anytime. No wonder, there are few things one just can’t do without. Here are some of the essentials for a well organized and successful event.

Customized Brand

Owning a customized brand and style is much important than anything else as this will show your clients that you have a unique and creative persona. You may even include something exceptional to make your event look much creative. No matter what unique you have, try hard to make it known to the world.

Positive Attitude

It is always advised to have a great outlook towards your upcoming events as it will certainly give you much more dividends towards the end of the event than expected. Working with someone having a bad attitude spreads negative vibes everywhere. So, always remember to do your best to bring a positive energy to the events.

Proper Technology

Owning the most advanced and most importantly, greatest technology can make your event much different from others in the niche. At times, this upgrade may come along with a hefty a price tag, but you may cut on other things which something important becomes a must. 

Latest Trends in Online Event Management Technology

Event Planning Software - Eventsbot 

Here is a quick overview of the latest trends in event management technology that event planners must understand and implement in their upcoming event.

Measurable Business Value

Most of the companies often put their investment where they see value and this makes it important to quantify a return on the investment. It is very important to execute an event or to send attendees to an event in a very easy way. This becomes important for the event managers to prove the tangible and intangible value to all the stakeholders in the event.

Manage Engagement

Event attendees never appreciate one-way communication, so it’s better to change your approach as soon as possible. Try and give voice to the attendees as it will play a great part in creating strong engagement. Communicate with the attendees from the first invitation to post-event communities from a plethora of channels for a better reach and build an event audience.

Mobile and Social Media Engagement

These days most of the businesses rely on the various mobile apps and integrated social media in order to accompany and enhance the various aspects of an upcoming event. The upcoming event planning advancements are being completely utilized for easy online registration as well as customized communication with the potential attendees.

Two Core Features Organizers Must Look in their Event Management Software

Online Event Registration - Eventsbot 

Purchasing event management software may seem quite easy; however it is actually a very daunting task. With so many options available in the market, it often turns baffling to choose the best one for your next event. Each software vendor available online tells unlimited features of their software but once you use it, you realize it is not at all capable of meeting tour expectations. You may get of this by a bit of market research and keeping in mind the following features which are a must in any online event management software.

Event Planning and Budgeting

The associated clients must have the simple option of submitting event management requests in the software. The software should feature options to create approval forms and an approval system along with inbuilt tools to keep track of all the incurred expenses. This way people will be able to plan all the arrangements within the set budget.

Attendee and Promotion Solutions

The software should allow the organizers to know how many people are attending the event and what their exact locations are. It would be great to buy software that comes with a mobile app that could be used in different channels and operating systems. This is considered an excellent way to stay in touch with the attendees and keep promoting the event.

Tips on How to Make Your Event Successful

Event planning is no rocket science, but it does require acute attention and planning to make it successful. If everything goes off well without any hold-ups, it is your good, but if something goes wrong, it’s a public display of your failure. So if you have questions like, “what could make an event successful?” or “how can I plan an event efficiently?, bother you, read the tips below.

• Give yourself proper time no matter how big or small the event may be. You must have time to troubleshoot and solve last minute problems and this means planning early for several things.

• Just focus on your goal and stop beating around the bush. A lack of focus makes it difficult, rather impossible to put an event successfully.

• Before anything else, make a to-do-list; lists are your best friend. Make sure to include all the tasks with the important ones at the top.

• Always know what your audience expects from you and your event. It’s really important for an event to reach out to the audiences and connect with them to ensure best hospitality.

• Get creative and bring out the freshest and most innovative ideas. It’s good to try new and creative things at the events in order to keep the audience engaged and entertained.

• Incorporate social media to promote your event. Facebook, Twitter and Instagram are great platforms to spread the excitement of the event and are also excellent ways of marketing.

How event registration scenario has changed?

Registering events used to be a human process and there is no disbelieving on this statement. But, it is also quite true that in a current scenario where advanced technologies are being introduced every now and then, event registration has become more of a robotic activity. Strong and secured algorithms are used for event registration. Moreover, free event and custom based registration is also possible.

Event planners are working on much easier and comfortable SOHO concept, and that’s been made possible again as the result of online registration system.  Furthermore, the systems are making far easier to strategize on free events marketing. All it takes for event planner is simple digital form filling activity, and nothing more. Besides, the online event registration system is foolproof, and integrated with user-friendly tools. Navigation through entire system is also seamless, and requires minimum number of clicks.

With real time options available before event planners, there is revolution waiting along the way.

eventsbot is the online event registration system integrated with smart, creative online event registration system. The software provides easy scheduling of events, and moreover, it introduces several ways of registering events for free.  eventsbot presents remarkable event experiences to global event planners. For information on free event registration, visit: www.eventsbot.com.

Extraordinary way of managing events

Managing events is a diversified process, consisting of different modules. For the success of events management business, it is very essential that correlation is well established between these modules. It is just not humanly possible to develop this kind of correlation, and it is where the online event management system is taking on the role. The online event management system is capable of:

• Managing all types of events on global levels and recording them in secured database

• Reaching out to more attendees located in different time zones

• Advising on various issues concerning attendees and the management

• Developing a strong, commercially viable correlation between different modules

• Popularizing events, shows and seminars globally through the social networking websites

• Maintaining the online sales of ticketing

• Creating friendly relationships worldwide

Whether it is about registering events, or marketing them or creating sustainable entry management, having appropriate, multi-functional online management system can make huge difference in your business.

eventsbot is the global events management system, which has paved the way through success and streamlined management. This global management system is working round the clock and maintaining high efficiency levels. Event management services are efficiently handled through www.eventsbot.com.

Track the Booking of Your Events

Online Event Planner - eventsbot

Planning and management of online business is a multi tasking process, and in recent times it was more of a human critical process. However, with the advancement in technology, the whole business of events and conference management has undergone remarkable changes.

The cloudbased events management software has made an instrumental gain. The software is integrated with smart tools such as the powerful reporting and tracking system, secured payment gateway system and the conference management system.  

Being online, the event planners have a legitimate, active interface that brings into effect quick listing of the events as well as quick sale of tickets. The result is that they enjoy impressive profits in a short time frame.  

eventsbot is an online web enabled software loaded with powerful reporting and tracking system. The huge interface of management system provides multidisciplinary interface that allows currency payment system. The secured payment gateway system streamlines the Collect Credit Card Payments. Event planners can also receive payments instantly to their PayPal or Google Checkout account.

The best advantage that event planners get is free promotion on various search engines as well as event directories. To know the functionality and features of online event planner, click on: www.eventsbot.com.

What prospects online event registration software brings to your business?

Online Event Registration Software

Technology has paved magnificent changes in every realm. The technological changes have not only served as the boon for society in general, but also businesses too. The latest on the list is events management business. The transformation in this industry has begun to take the leap ever since the coming of online event registration software. Call it a whole new revolution happening around. Let’s take a closer view on the prospects that online event registration software brings to you:

• The software is designed to give you a diversified, comprehensive platform to keep your events, conferences and seminars up, and in the top lead.
• The software provides a promotional platform for all kinds of events. This promotional platform is also crucial for brand promotion and product placement too.
•  The software is online and doesn’t need manual installation or any updates.

eventsbot is a comprehensive, state of the art online event management software that has proved useful for the events management companies as well as planners. The software offers free online event registration and free promotion. Besides, eventsbot has brought innovation in the events management industry by integrating a smart and secured payment gateway system.  

For more information on the functionality and features included in free online event registration software, visit: www.eventsbot.com